The LibraryWorld Reports Application: Tips & FAQ's

The LibraryWorld Reports application provides valuable information on the status of your library's circulation records, patron records, and a host of other information. There are over two dozen reports available to users, so getting to know the ins and outs of our comprehensive reporting structure takes time and a bit of finesse. While we are constantly striving to increase the plasticity of these reports, understanding common challenges and basic navigation pathways can increase your efficiency and the accuracy of your reporting. LibraryWorld's Director of Customer Service, Susan Angley, knows these reports in and out and has contributed the following Tips and Frequently Asked Questions for your reference.

TIP:  Have you tried running the Library Status Report?
 

This is a great report that gives you a snapshot of your library. It provides separate counts of catalog vs. holding records, a collection valuation amount based on the prices in your holding records and counts of holding records by status(IN, OUT, etc). If you are using the Location and Collection fields in the holding records you will also see counts of holdings by location and collection. The report also includes a count of patron records by patron type. Lots of good information on one page!

 Top 2 Frequently Asked Questions

How do I designate which records I want to include on a report? 

If you don’t want to include all of the catalog or patron records on a report you must create a “find set” first.  A find set is simply the set of records that are the result of your last search.  You must create the find set before you go to the Reports page and select the report.  After the selecting the report you want, the next page will offer 3 options:

 All Records  means include all of the records on the report.

Find Set Only  means include only those records for which I searched on the Catalog or Patrons page.

None – Return to Reports Page  means don’t run the report.  Return to the previous page.

How do I manipulate a report outside of LibraryWorld? 

You can easily manipulate a completed LibraryWorld report by doing a copy/paste into a spreadsheet program like MS Excel.  Here are the step-by-step instructions:

 1.  After the entire report is displayed to the screen, copy the ENTIRE contents of the page – including the title of the report.  If you don’t include the title when copying, it will not paste correctly.

2.  Paste the contents of the report into an empty spreadsheet.  As long as you included the title of the report when copying, the data will go into separate columns as expected.

3.  Now you can manipulate the data any way you want.



Union Cataloging Draws Florida Technical College to LibraryWorld

At LibraryWorld we take a lot of pride in our work. Our team has decades of experience in the library automation and software business, and we care deeply for our customers. That is why we offer such a cutting edge product at the price we do, with the functionality and application we do: it's for you! A few weeks ago we had the pleasure of welcoming Florida Technical College (FTC) into the LibraryWorld family. FTC represents five campuses of like-minded individuals working toward the common goal of increased career potential and brighter futures. FTC was founded in 1982 to provide post-secondary training in specialized business fields. I had the opportunity to connect with Dr. Mitchell McClay, the campus librarian at the FTC Deland campus, to hear from him first hand how moving his libraries to LibraryWorld has impacted the quality of the services he offers.


Tell me a little about the services your library offers, and why you were searching for a new service provider?


My role is working as the Campus Librarian at the FTC Deland campus. I provide library services to students, faculty and staff on a daily basis. I have been with FTC Deland since July 2006. I manage the all daily operations of the FTC Deland campus library which includes reference, collection development, acquisitions, cataloging, exam proctoring, and provide tutoring assistance to students on research papers and computer skills. I was selected to spear-head a project to develop an online Union Catalog that would be accessible from the World Wide Web.

How did you find LibraryWorld and why did you choose to sign up with our service?

LibraryWorld was recommended by a colleague of mine and I was sold on this product from the beginning. It is a very affordable platform for the great services that can be provided to any college library. Mr. Fred Zaccheo and Ms. Susan Angley have been just wonderful in promptly answering any questions or concerns I had addressed during this process.


Will you share some feedback on the customer service you received from the LibraryWorld team?

The customer service provided by the LibraryWorld team including Mr. Fred Zaccheo and Susan Angley was outstanding and prompt. They are true professionals who are dedicated to assisting your library with this implementation of LibraryWorld. One can “sense” their pride in this product and both are very friendly and positive individuals to deal with on the LibraryWorld team.


You mentioned union cataloging, how has this helped your libraries and patrons?


This has allowed students, staff, and faculty to easily access via online through the world wide web an ability to search individual catalogs at our five campuses or do a “Union” search of all five campuses at once in looking for resources. Fantastic product!


Thank you, Dr. McClay for sharing your experience with our customers. We look forward to serving you for many years to come!


Florida Technical College has many great programs to offer and is expanding into additional online programs at the associate and bachelor levels. A great value for the outstanding educational training and preparation for future employment! Check out our weblink:  http://www.ftccollege.edu/why-ftc.html 

LibraryWorld doubles storage space for standard membership

The value of the LibraryWorld's online subscription has been increased substantially this week with the expansion of the storage capacity for standard membership subscribers. For the yearly price of $425 users can now store up to 100,000 records per library and 40,000 patron records. In April LibraryWorld rolled out a .pdf & .jpeg attachment feature allowing users to attach files up to 512k to their library catalog records. That storage capacity has now been increased from 1,000 to 2,000 records.

"At LibraryWorld we are constantly pushing to make our product the most accessible, affordable, and cutting edge library automation tool available on the Internet," says LibraryWorld's CEO Norman Kline. "The choice to double the storage space for our users shows our commitment to achieving this goal. We are excited to watch our over 3,000 libraries worldwide grow and welcome new members to our online service."

LibraryWorld Mobile App Now Includes Hold Feature

Our LibraryWorld iPhone, iPad, and Android apps have been upgraded to allow users to place items on hold. We have also included some user interface upgrades. All apps are free for public use, so encourage your patrons to use this great tool. If you already have the app, don't forget to update!

The LibraryWorld Mobile App was designed to allow library patrons to:

• Place items on hold **New Feature**
• search their home library
• view book jackets
• check the status of circulation items
• access a clipboard feature allowing for search tracking

Download the iPhone App

Download the iPad App

Download the Android App

LibraryWorld and Pearson Announce ISV Partnership

Today, we are pleased to announce a Pearson partnership with LibraryWorld and introduce Library Pro users to the LibraryWorld.com online service. LibraryWorld provides a full range of library applications including catalog, circulation, inventory, serial tracking, and online patron access. More than 2,700 libraries already use LibraryWorld to automate collections, including schools, colleges, public libraries, and a wide range of special libraries and information centers.

As you may already know, LibraryWorld is the original developer of Library Pro so we are more than familiar with the software you are currently using! In the coming days, a representative from LibraryWorld will be contacting you to discuss the logistics of seamlessly migrating from Library Pro to the online LibraryWorld.com service by June 1, 2013.  This date is especially important, as Pearson will no longer support Library Pro after September 1, 2013.

LibraryWorld allows you to:

• Log in to your library from anywhere in the world
• Access millions of free MARC records for cataloguing purposes
• Attach book jacket covers to catalog records
• View linked web resources including e-books, PDF’s, images, and more
• Receive product enhancements instantly

Cost Considerations:

• Conversion from Library Pro to LibraryWorld.com is free
• The annual cost for a single LibraryWorld.com library is $425 USD
• Pearson will refund any unused maintenance for Library Pro

The conversion to LibraryWorld is easy and free. In addition, your annual maintenance and support costs will decrease! To date, LibraryWorld’s technical staff has successfully converted more than 1,000 libraries just like yours.information.

We understand that there will be questions, so please do not hesitate to call us at 1-800-852-2777, or send an email to sales@libraryworld.com.

Sincerely,

Norman Kline
CEO, LibraryWorld Inc.

Save the Date: LibraryWorld attends 2012 CLA and CSLA Conferences

LibraryWorld is hitting the road in November 2012 and we would love to see you. Granted, the road will be short (we just need to walk across the street in both cases), but nevertheless we are looking forward to spreading the word about LibraryWorld's great automation service. If you plan to attend either the CLA or the CSLA conferences please stop by our booth to say hello.

Save the Date:

November 2-4: California Library Association Annual Conference, San Jose Convention Center

November 16-19: California School Library Association Annual Conference, Mariott Hotel, San Jose
*Special reception for LibraryWorld customers is being planned, please stay tuned for details

What 'going digital' has meant to one LibraryWorld customer

LibraryWorld recently welcomed Simon Sanchez High School in Guam to our customer family. We were thrilled when we were sent this wonderful article about what 'going digital' has meant to the community: easier access, availability of electronic documents, ebooks, and enhanced features for patrons. We're happy that this software is making a difference!

Yigo high school's library goes digital