Thursday, March 30, 2017

New Delete Fields Command

Deleting multiple fields in a catalog record can take some time. We've improved the process by adding a delete fields mode.

When editing a catalog record, there is now a new 'Delete Fields' button right next to the 'Add Field' button. If you click on this button, you go into a special mode that displays a delete button next to each field. Delete fields fast by clicking on these buttons. Remember to click on the Save button at the top to save changes to the record.

We recommend keeping fields that may be important to the integrity of the catalog record. One cataloger's worthless field maybe important to the next cataloger. You can always hide fields from patron displays by using the field suppression feature in OPAC customization settings.

We hope this feature provides a more streamlined process for editing records.

Friday, March 17, 2017

Upgrades to Checkout and Patron Pages

We are always careful about adding new features, but we thought these requests from customers were worth implementing.

While checking out items, the Comments field of the patron record is now displayed. If there is information in that field that you do not want the checkout desk to see, you'll need to delete or move the data to another field. We have also included on the checkout page a summary line that displays the total items checked out, overdue, on hold and total amount of fines.

When searching for patrons, we have added the total out, overdue and on hold for each patron in the find set.

When viewing a patron record, we created a new button to 'Pay All Fines' at once; instead of clearing them one at a time. A total amount line has also been provided at the bottom of the fines table.

Again, we know our customers appreciate a clean user interface that is uncluttered, easy to learn and easy to use. With that in mind, we hope these additions add value to the circulation process.

Monday, December 26, 2016

Customize your Z39.50 Server List

LibraryWorld has a list of Z39.50 servers that you can search and pull catalog records from; including the Library of Congress. In the past, this list was a fixed list. Recently, we have upgraded the program to allow you to remove or add servers from a larger master list.

This feature allows you to remove servers that clearly are not useful to your cataloging operations and add those that are. Although the master list is limited to about 15 servers we have tested for quality and uptime, we'll be greatly expanding that list in the coming months.

To customize the list, go to the New Record page in the Catalog module and click on 'Customize Server List'. A larger master list will appear and you can select or unselect each one. The Library of Congress server always remains as the first option in your list and cannot be removed.

Friday, August 12, 2016

Digital Documents Enhancement

When we first developed the attachment feature in LibraryWorld, it was meant to supplement catalog records with small JPEG and PDF documents of 256k or less. A few years ago we increased it to 512k, but LibraryWorld’s latest update allows users to attach PDF and JPEG documents up to 2MB to their catalog.

The files are converted into thumbnails of a PDF or JPEG and can be used as book jacket covers for a catalog record, or pictures of inventoried equipment.

Several archives use their thumbnails to display pictures of camera equipment to quickly check which of their supplies have been loaned out. Others use the feature to document films, artwork, and school supplies. Some archive pictures of the lighting, automobile, or architectural products on and off their shelves. The pictures help these organizations know exactly which supplies have been rented out on the fly.

Libraries with Standard service subscriptions can store up to 1,000 files and each file can be up to 2MB in size. Patrons can view attached documents, thumbnails and fully expanded files through the online patron access catalog (OPAC) application.

Friday, December 25, 2015

New Simple Barcode Label Printing Feature

We are pleased to announce that LibraryWorld now supports simple barcode printing on Avery stock 5160.  The service has always supported ‘smart’ bar code labels.  

Smart labels include information such as the title, author and call number.  That is why they are called ‘Smart’.    Simple labels only include the barcode number and the name of the library. 

Both types of labels have their advantages.  Smart labels have this extra information, but the data must already be in the system before printing and the labels are printed on local printers.   Simple barcodes are normally printed in high quality printers off-site and on special stock.  Most libraries use the simple labels because they can be easier to use.  Any barcode can go on any item as  long as the associate record is  updated to match it.  They are usually of higher quality.  The downside is that they have to be ordered, which takes time and there is a minimum amount.  

The new feature provides a great option for small libraries or when you simply need labels right now!  The feature could not be easier to use.  Enter the starting number, the number of labels you need, the library name; press print and  you have barcode labels.   

Are you limited to labeling just library material.  No, feel free to use the system to label any item that needs an inventory number.   It is just a cool useful feature. 

We still recommend ordering simple labels form a printer if you need high quality labels,  large quantities, or when you required special coding formats.    Which type of label you choose is really up to  you, but we are happy to provide another option.

Wednesday, April 22, 2015

Self Service Program

The new self service circulation program is now available. Although it is still a work in progress, we felt it would benefit from wider beta-testing.

The feature is designed for those libraries and locations where patrons are allowed to check out and check in materials at a dedicated self service station. It is also designed to allow someone to perform basic circulation activity without access to the main management program. There are limitations to the service. No renewing is allowed. Items that are on a reserve list or on hold cannot be checked in or checked out. If an item is overdue and there is a fine, the item must be checked in at the normal circulation station.

To access the self service login page go to: Self Service

Normally this URL "" would be setup as a shortcut on a computer station that is not used by management staff.

Monday, December 29, 2014

Highlights from 2014

We are finished up another great year here at LibraryWorld and are looking forward to 2015.  We’d like to take a moment and thank our customers and review some of our achievements.

We began the year by asking our users to suggest new features they would like to see within our service.  We compiled a poll and asked users to prioritize over two dozen feature requests that were originally generated by LibraryWorld users.  The top five features were chosen and implemented into our service throughout the year.  The top five features were:

1. Self checkout service, so patrons can check items out themselves. - Scheduled release  in Jan. 2015.
2. In OPAC provide spelling correction, “Did you mean.” - Completed!
3. In the circulation module, place holds or reserves by patron name as option to patron number.  -  Completed!
4. Allow use of Temp Due Date for renewals. - Completed!
5. Add a ‘print report’ option to the Clipboard in Manage.  - Completed!

We would like to thank everyone who took the time to participate in our ‘New Features’ poll.  We always appreciate feedback on ways in which we can improve upon our current service.  We will be conducting another New Features poll in early 2015,  so be sure to keep an eye out for more information.

Another important highlight to mention from this year:  we converted our service from running on Berkeley Unix to the world class Ubuntu Linux operating system running on new high end hardware.  We also contracted the Level 3 Internet Service Provider for server warehousing and telecommunications.   With these investments, we continue to provide state of the art technology to support the thousands of libraries that depend on our services.