Wednesday, August 27, 2014

New Server Announcement

LibraryWorld is growing and so are our server and telecommunications needs. 

We will be performing a major upgrade to our service on Sunday, August 31st.  This upgrade includes all servers, switching our Internet Service Provider and moving to a new server farm.

The upgrade will entail bringing down the service for approximately eight hours, from 4:00 PM PDT to Midnight PDT.  Please plan accordingly.

Since we are changing Internet Service Providers, our IP numbers will be changing.  If you are using a firewall you should use the base ".libraryworld.comas the appropriate address.  If you require IP numbers for your firewall, please have your IT professional contact  for the correct information. 

This has been a long planned major upgrade, with the new server farm already being tested.  We do not foresee any issues or negative effect on your operations, except for the scheduled service downtime and Firewall changes. The programs will have the same URL Web address, features, and user interface as before.  You will need to sign back into the service for both management and OPAC programs on Monday morning, or after service is restored. .

If there are any issues, we'll keep you posted via the home page announcement section, as well as, our Blog and Facebook page.

The LibraryWorld Team

Thursday, August 7, 2014

Moving Student's Grade Level

If you are a school librarian and not re-importing your student records, one common task is to move students up a grade.  Here is the procedure.

You can move the students up to the next grade by using the ‘Find and Replace’ feature on the Advanced page in the Patrons module.  Make sure you start with the highest grade and work your way down.

First, you’ll want to delete the patrons in the highest grade.  Do the appropriate search to find all the patrons in the highest grade, then go to the Advanced page and use the Global Delete command near the bottom.  This will delete all the patrons in the find set (those for which you just searched).  If any of theses patrons have existing transactions their records will NOT be deleted.  You may want to change their grade to something like GRAD.  

To advance the rest of the grades, go to the Advanced page and use the Find and Replace command.
1. Select the appropriate field name (Grade, Code, etc) from the drop down menu.  Make sure you start with the highest grade and work your way down.
2. In the ‘Find’ box, enter the information from last year that you want to change
3. In the ‘Replace’ box, enter the new information.
4. Click the ‘Find and Replace’ button.

Repeat these steps for the other grades.